Southwest Technology Center

711 W. Tamarack, Altus, OK 73521

You may download this document in Word or RTF format by clicking on the appropriate link

USE OF SCHOOL FACILITIES POLICY

The Southwest Technology Center Board of Education believes that the first priority in the use of its facilities is the education of students and provision of related services to business and industry clients. Facilities are secondarily available for use by various businesses, organizations, and other purposes of general public interest.

General public interest does not include such things as personal and individual use for social gatherings, personal parties and celebrations, and other related gatherings. In consideration of the carpeting throughout the complex, its use is not suitable for activities involving dance or rhythmic activities of the feet.

The Board shall exercise its authority to fix and collect rentals, rates, and charges for the occupancy or use of school facilities in such amounts and in such manner as may be determined.

Rules, Regulations, Guidelines Regarding Use:

Obtain the necessary application forms, including a copy of this policy (rules, regulations, and guidelines) from the Business and industry Services Office at Southwest Technology Center. Complete as required. Reservations must be made at least a week in advance but reservations made more than a month in advance are subject to change. Southwest Technology Center reserves the right to change reserved locations if needed for a Southwest Technology Center activity. Applications for reservation of facility may be obtained at Southwest Technology Center, Business and Industry Services Division. Fees are made payable to Southwest Technology Center. Availability of, and appropriate, facility space for planned activity is required. Activities and classes conducted and/or sponsored by Southwest Technology Center are given first access and priority use of facilities. Use of the facilities/properties requires a commitment to rules regarding the care of the facility. Failure to adhere to required rules/guidelines shall result in disapproval of future requests for use of school premises. Any user agrees to being responsible, including monetary responsibility, for all activities occurring and any damages incurred during and as a result of the use; above and beyond the use fee. Any person applying for the use of the school property on behalf of any society, group, or organization shall be a member of such applicant group and, unless he/she is an officer of such group, must present written authorization from group to make application on its behalf.

Times of Use: (All functions must close by 10:00 p.m.)

SWTC Personnel on Duty: Use fees include the presence of a custodial-maintenance staff member and services required to prepare the room and return the room and furniture to their original state. A SWTC employee must be on the grounds/premises at all times when facilities are being used. Use of technical equipment and space requires time and expertise from a technician. The availability of qualified SWTC employees to work on evenings and weekends affect the availability of the facility.

Adult Supervision Required: Juvenile organizations must have adult sponsorship and supervision.

Furniture and Equipment: Persons and/or organizations using school property shall not be permitted to remove or displace furniture or any apparatus. Southwest Technology Center personnel will arrange furniture and equipment to meet the needs of the user as specified and arranged in advance with the Business and Industry Services office. Access to rooms, facilities, and equipment other than approved on the application shall not be permitted.

Walls, Floors, and Ceilings: Secondary students, adult students, and Business and industry clients are the primary users of Southwest Technology Center. Training for career success is the primary mission. The facility was constructed and is maintained with that mission objective. Walls, floors, and ceilings are to be free from decorations. No materials may be tacked, nailed, stapled, taped, or otherwise adhered or applied to the surfaces. Apparatuses that require large volumes of liquid and/or solid substances that if dropped, spilled, or loosed would create subsequent damage, shall not be permitted or brought into the facility by a user. Freestanding signs, posters, and charts may be used within the designated area for the activity. Displays and signs may be taped to glass surfaces, if available within the designated area, and removed when use is completed.

Displays on Building Grounds and Exterior: Southwest Technology Center is a public institution and its grounds and facilities may not be used to display signs promoting a product, political party or candidate, or things of this nature.

Denial of Applications: The purposes and/or programs offered in or during the use of any school premises/facilities shall at no time contain any matter that might tend to cause a breach of the peace; constitute subversive doctrine or seditious utterances; or agitate for changes in our form of government or social order by violence or unlawful methods. The facility is a public tax supported institution and is not to be used for private commercial activities and sales. Applications may be denied if meetings or activities are commercial advertising or selling of products or services by individuals or private businesses; personal use by private individuals for parties and celebrations; any activity that may be destructive or injurious to the buildings, grounds, or equipment; and any purpose which presents a clear and present danger of resulting in serious substantial evil. The Director of Business and Industry Services Director will make the determination for denial based on criteria herein stated. The Campus Director will be involved if conflict arises. Appeals to decisions may be made to the Superintendent.

Prohibition:

No intoxicants or narcotics shall be permitted or used in or about Southwest Technology Center buildings and premises; nor shall profane language, quarreling, fighting, or gambling be permitted. Tobacco, in any form, is prohibited in Southwest Technology Center buildings. Violations of this rule by any organization during occupancy shall be sufficient cause for denying further use of school premises to the organization.

ANNOUNCEMENT REQUIRED:

The person making application for the use of the facilities must assume responsibility for seeing that this announcement is made at the beginning of each meeting/session: "TOBACCO IN ANY FORM IS PROHIBITED INSIDE SOUTHWEST TECHNOLOGY CENTER. THE ONLY AREA DESIGNATED FOR SMOKING IS THE PATIO AREA ADJACENT TO THE WEST OUTSIDE DOORS. FOR ADULTS ONLY."

Schedule of Fees, Rates, and Charges

In order to help recover the cost of usage, utilities, custodial services, and technical assistance, the following fees will be charged:

Seminar Center:

Entire Center	Regular day operations 8-4	Up to 6-7 hours of usage	$150.00 profit organizations	$50.00 not for profit organizations
Entire Center	Evening & Saturdays	Up to 6-7 hours of usage	$300.00 profit organizations	$300.00 not for profit organizations
Entire Center	Regular day operations 8-4	Up to 3 1/5 hours of usage	$75.00 profit organizations	$25.00 not for profit organizations
Entire Center	Evening & Saturday	Up to 3 1/5 hours of usage	$175.00 profit organizations	$175.00 not for profit organizations
One Half Center	Regular day operations 8-4	Up to 6-7 hours of usage	$75.00 profit organizations	$25.00 not for profit organizations
One Half Center	Evening & Saturdays	Up to 6-7 hours of usage	$175.00 profit organizations	$175.00 not for profit organizations
One Half Center	Regular day operations 8-4	Up to 3 1/2 hours of usage	$50.00 profit organizations	$25.00 not for profit organizations
One Half Center	Evening & Saturday	Up to 3 1/2 hours of usage	$100.00 profit organizations	$100.00 not for profit organizations

• An additional fee of $100.00 will be added when meals are brought in and served as it necessarily requires use of the catering kitchen.
• An additional Fee of $25.00 will be added for the serving of snacks & beverages.

The kitchen is not approved for food preparation and is not to be used for that purpose.

It is considered a catering kitchen with no utensils or equipment provided on-site except for

access to ice machine, water, and sink. All other items in the kitchen are for faculty/staff use only.

Standard Lecture Classroom:

Regular day operations 8-4	Up to 6-7 hours of usage	$50.00 profit organizations	$25.00 not for profit organizations
Evening & Saturdays	Up to 6-7 hours of usage	$175.00 profit organizations	$175.00 not for profit organizations
Regular day operations 8-4	Up to 3 1/5 hours of usage	$40.00 profit organizations	$20.00 not for profit organizations
Evening & Saturday	Up to 3 1/5 hours of usage	$100.00 profit organizations	$100.00 not for profit organizations

Distance Learning Classroom:

Regular day operations 8-4	Up to 6-7 hours of usage	$75.00 profit organizations	$25.00 not for profit organizations
Evening & Saturdays	Up to 6-7 hours of usage	$225.00 profit organizations	$225.00 not for profit organizations
Regular day operations 8-4	Up to 3 1/5 hours of usage	$50.00 profit organizations	$25.00 not for profit organizations
Evening & Saturday	Up to 3 1/5 hours of usage	$150.00 profit organizations	$150.00 not for profit organizations

Higher Education Distance Learning Classes received on-site during normal working hours for SWTC staff and faculty may be accessed with no fee, unless a fee is required to receive the broadcast, in which case the fee will be assessed to the user(s). Receipt of such classes at night and weekend will require fee assessment in accordance with the fee schedule for the technician required to connect and maintain the distance learning class.

Note:

Any additional connection, router, line fees, etc., charged to Southwest Technology Center for the connection will be the responsibility of the user, and Southwest Technology Center will in turn bill the user for any fees invoiced in connection with the broadcast. Technician's fee is required for evening and weekend broadcasts and will be assessed in accordance with the fees listed herein. Time required to be determined by broadcast.

Additional Equipment and Staffing Fees:

Audio Visual O/H Projector White Board	Non Technical No Tech Needed In advance notice	No Fee
Audio Visual Laptop Tech Support	Technical Tech Needed	$25 deposit + $25.00/Hour tech fee
Evening & Weekend	Non-Technical or Technical	$25 deposit + $25.00/Hour staffing fee

The Office of the Business and Industry Services Division manages the applications, approval, disapproval, and collection of fees, enforcement of policy, rental and use of SWTC facilities. The Superintendent of Southwest Technology Center is given the authority to administer this policy in a manner that best serves the mission and interests of Southwest Technology Center.

[School Laws of Oklahoma, 2002, Section 931.Schools-Use of Facilities:

"The Legislature of the State of Oklahoma recognizes that the boards of regents of all institutions of higher learning in the State of Oklahoma and the boards of education of all the school districts in Oklahoma have the present constitutional power to issue rules, regulations and directives as regards who will, or will not, and under what format and conditions, be allowed to make use of the facilities under their constitutional or statutory jurisdiction. (21-1326)"]

Adopted by SWTC Board of Education 12-9-02